We waste 17 hours every week on pointless work email

We waste 17 hours every week on pointless work emailleWe waste 17 hours every week on pointless work emailThe workingworld runs on emails. A study found that workerssent and received 112.5 billion business emails a day around the world. Even the rise of messaging and group planning platforms like Slack, Gchat and Basecamp has leid delayed the rise of work email.So yes, we must acknowledge that email is superior,but too many of us have let the endless cycle of send, reply, forwardtake over our lives. A recent Carleton University study found that people spend one-third of their working hours doing emails.Worse, the researchers found that 30% of the time, the emails being sent or received werent urgent. Even so, people answered them quickly and where they stood.What that means Employees are not setting boundaries around work and are letting it follow them into their homes. In their survey of 1,500 workers, researchers found that employees would send and receive about 86 emails at workan d 25 emails related to work from their homes.This is no way to live. Reaching inbox zero shouldnt feel like climbing Everest. Here are tips on how to be more productive with emailing so youre not wasting17 hours of your life every week answering an email you never needed to make.Block off time to disconnectModel the kind of inbox etiquette you want people to show you. If you dont want people emailing you at 10 p.m., it helps if youre not also emailing them at that hour. Block off time in your calendar and remind your colleagues that youre unavailable during such hours. If youre working with workaholics who dont respect your hints, the Muse createdemail templates on how to convince your colleagues and superiors that you are trying to stay present and why that would be mutually beneficial for everyone.There are also multiple email scheduling services that will send out emails at the best time for recipients to get them. Use them. No one wants to read a work email after midnight.Priori tize what needs a response and what doesntNot everything dictates a response. Just because someone emails you, you dont have to email them.Prioritize your inboxinto what needs an action right away and what can be answered with time, with a conversation, or not all. Clicking on that reiter is tempting but interruptions in one task makes it harder for us to return to it.A Gallup study found that when employeesare interrupted at work, it takes them about 23 minutes to get back on task.Youre only hurting yourselfby distracting yourself with emails that you know arent urgent. Set asidetime in your schedule where youll just read and answer emails so it wont take up the rest of your day.Write your emails so that you only have to send them onceWe waste too much time sending follow-up emails as we wait aroundfor people to answer our requests. Make your emails count so you dont need to repeat them.Are you including a subject line? Thats the first step. The researchers at MailChimp, an email m arketing service, found that clear, descriptive subject lines describing what the email was going to be about had a much higher success rate than just vaguely writing meeting?How you end an email matters too. Boomerang, an email productivity app, analyzed over350,000 email threads to find out the best email sign-off most likely to guarantee a response when youre asking for help. Thanks in advance, thanks and thank you had the three-highest response rates.Meanwhile, best had the worst sign-off response rate out of all the closing words used. Expressing your gratitude, even if it may be presumptive, is most likely to engender a response. This goes along with previous research on gratitude which discovered that students were more likely to answer emails asking for cover letter help if the sender included a thanks somewhere in it. So, thanksKnow when email isnt enoughAbove all, recognize that email isnt everything. The people who dont let email run their lives understand that its just o ne tool of communication. When it comes to sensitive conversations, face-to-face ensures that theres less of a chance for misunderstandings. People who are the ultimate pros at emails dont waste time emailing back and forth when a phone call or a face-to-face conversation would suffice.